Job Details

Admin Assistant - Research Mission

Position Number: 6513717
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Admin Assistant - Research Mission

Job Summary

The Department of Psychiatry at the Huntsman Mental Health Institute is seeking an Administrative Assistant to provide administrative support for the Research Mission. In this role, you will focus on scheduling mission activities, ensuring scheduled events run smoothly, and communicating with mission staff and faculty.

Candidates should have a demonstrated ability to prioritize tasks received from multiple people and to determine the order of importance to meet a variety of deadlines. Discretion and good judgment in daily work is a must. A successful candidate helps maintain an inclusive, transparent and supportive work environment while displaying a positive attitude. Experience with University of Utah Health processes is a plus.

On a daily basis, this position will interact with mission leadership, staff and faculty, and provide administrative expertise and support.

Our ideal candidate will have a experience in a fast-paced, large organization. We are looking for someone who is a skilled communicator, detail-orientated, and able to work productively in a rapidly changing environment. This position offers an opportunity to work in one of the nation's premier mental health institutions and make a real difference in the industry. You can read more about our research here.

Please note that this position must have their own transportation and a valid driver's license to fulfill position duties.

Responsibilities
Essential Functions:
1. Develops processes to assist in workflow management
2. Provides administrative support to mission leadership by scheduling appointments, coordinating meetings and conferences and maintaining and ordering office supplies.
3. Ensure all department meetings run smoothly by providing appropriate administrative, AV, agendas, and other support necessary for meeting success
4. Obtain and deliver mail and other items relevant to Department operations
5. Supports department events in collaboration with other department staff
6. Actively coordinates with mission and institute personnel to ensure smooth and timely administrative support
7. Maintains inventory of and serves as liaison for research mission supplies and equipment
8. Develop and maintain a knowledge base for research mission procedures, processes and other information; ensure accessibility, transparency and awareness of the knowledge base
9. Provides hiring and onboarding assistance for staff
10. Assists with space management including building access
11. Circulates research opportunities and other information
12. Partners with internal areas, such as Marketing, to gather, organize and share materials to further the research mission
13. Assists with payroll processing
14. Assists with purchasing and invoice processing

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Five years full time administrative assistant or office management experience.
Experience with University of Utah Health processes and procedures.

Special Instructions

Requisition Number: PRN42869B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday | 8 Hours/Day
Department: 00868 - Psychiatry - Research
Location: Campus
Pay Rate Range: $21.63 - $26.73
Close Date: 9/26/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187867