Job Details

Database Coordinator/Prospect Research Assistant

Position Number: 6142739
Location: Sparkill, NY
Position Type: Development and Fund Raising

Database Coordinator/Prospect Research Assistant

St. Thomas Aquinas College is seeking a detail-oriented and proactive Database Coordinator and Prospect Research Assistant to manage Advancement databases and support donor identification and strategy. This role is responsible for ensuring data integrity, supporting fundraising campaigns through research and analytics, and generating actionable insights. The position works closely with Advancement, IT, and Finance teams to maintain secure, effective systems and advance the College's philanthropic goals.

Responsibilities include but not limited to the following:

Manage and maintain donor databases (e.g., Raiser's Edge, Mobile Cause, Constant Contact); ensure data integrity through consistent entry and regular audits.

Create and run queries, reports, and mailing lists to support internal communications and fundraising initiatives.

Develop and maintain documentation for database procedures and protocols.

Train and support Advancement staff in effective database use and data entry standards.

Conduct in-depth research on individuals, foundations, and corporations to assess giving capacity, philanthropic interests, and alignment with College priorities.

Prepare well-written donor profiles, briefings, and bios to support cultivation, solicitation, and stewardship efforts.

Collaborate with development officers to inform donor strategy and identify new major gift prospects.

Participate in prospect review meetings and assist in portfolio management.

Monitor and track research requests to ensure timely completion and high-quality deliverables.

Maintain up-to-date, confidential donor records, including strategies, impact reports, and communication histories.

Stay current on research tools, trends, and industry best practices.

Support special projects and Advancement initiatives as assigned.

Qualifications:

Bachelor's degree required.

Minimum of 2 years of experience in database management, prospect research, or advancement services, preferably in higher education or nonprofit development preferred.

Familiarity with CRMs and research tools such as Raiser's Edge NXT, iWave, LexisNexis, and WealthEngine preferred.

Proficient in Microsoft Office and Google Workspace.

Strong analytical skills and exceptional attention to detail.

Excellent written communication and report writing skills.

Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.

Application:

Please send the following materials electronically to Ms. Kate Gomez, St. Thomas Aquinas College at kgomez@stac.edu: a cover letter addressing the applicant's credentials and experience as they relate to the position; resume; and names, email addresses and contact information for three professional references. Applications will be considered until the position is filled.

https://www.stac.edu/about-stac/jobs-stac/staff-positions

Salary:

The salary for this position is $45,000-$60,500/year. When extending job offers, St. Thomas Aquinas College carefully considers factors such as (but not limited to) the role's responsibilities, the candidate's experience and education, essential skills, internal peer equity, budget constraints, and market trends. The provided rate reflects the College's good faith and reasonable estimate at the time of posting.

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